Terms and Conditions
Terms and Conditions
These terms apply to all projects and services ordered from IDAA Studio, a 3D architectural visualization studio registered in Bucharest, Romania (“IDAA”). By confirming an order, the client accepts these terms in full.
1. Definitions
Project: The agreed scope of deliverables completed within the agreed timeline.
Order: The written agreement between IDAA and the client specifying scope, deliverables, schedule, and fees.
Product: The final visual deliverable, which includes still renders, animations, or interactive visuals as specified in the Order. Working files, scene assets, and intermediate files are not part of the Product unless explicitly agreed otherwise.
Asset: Any third-party or client-supplied digital materials used in production, including models, textures, references, or media files.
Work Files: All production-side materials created by IDAA during the project, including scene files, Photoshop composites, and intermediate renders. These are not included in the final delivery unless separately agreed.
Starting Package: The materials the client must supply before production can begin, typically including architectural drawings, CAD files, material references, and mood references.
2. How we work
The client sends a project inquiry by email. IDAA reviews the brief and provides a proposal once the scope is clear. The proposal includes timeline, deliverables, and fees. IDAA will specify how long the proposal remains valid.
A booking is confirmed when the client provides written approval of the proposed scope, timeline, and fee by email. Confirmation of the proposal constitutes acceptance of these Terms.
IDAA shares a formal Order with the client at or before the project start date. The Order is the consolidated record of all agreed terms.
3. Scope, schedule, and cancellation
Any change to the agreed scope or schedule after the project start date may result in additional fees and a revised timeline. The client must notify IDAA as soon as a change becomes likely. IDAA will communicate available options and any additional costs before proceeding. Written approval is required before IDAA acts on any scope or schedule change.
If the client fails to respond by an agreed feedback deadline, IDAA reserves the right to proceed with the option most practical for both parties.
If a project is cancelled after confirmation or within three working days of the start date, IDAA will invoice for all work completed to that point and reserves the right to apply a cancellation fee of 15% of the total order value.
4. Delivery and acceptance
The project is complete upon final delivery of the agreed Product. The client has three working days from delivery to raise specific issues and request corrections. If no feedback is received within this period, the order is considered fulfilled and the invoice is issued.
The client may not reject a final delivery without specifying the issues in writing.
5. File formats
Unless otherwise agreed, IDAA delivers all files digitally via a shared cloud folder.
Still renders: JPG, minimum 5120 x 2880 px
Animation: MP4, 1920 x 1080 px
Other formats: by agreement and technical specification
Raw scene files, editable PSD composites, and alternative render variants are not included in the standard delivery. These can be requested before the project begins and will be quoted separately. Requests made after the Order is confirmed are treated as scope changes.
6. Payment
IDAA reserves the right to request a prepayment before the project start date. Projects may be placed on hold if prepayment is not received by the agreed date.
Standard payment terms are 15 days from the date of invoice. Accepted currency is EUR. Payment is by bank transfer. Late payment may result in the project being paused and, if necessary, referred to a collections process.
7. Copyright
Client materials: Any files, references, or assets supplied by the client remain the intellectual property of the client or their rightful owner. The client confirms they have the necessary rights to share these materials with IDAA and agrees to hold IDAA harmless against any claims arising from client-supplied content.
IDAA materials: All work produced by IDAA during the project, including renders, animations, scene files, and assets created from scratch, remains the intellectual property of IDAA until payment is received in full.
License: Upon full payment, IDAA grants the client a perpetual, irrevocable, non-exclusive, royalty-free license to use the final Product for their own purposes without modification. The client may share the Product with third parties. Any modification of the Product requires written permission from IDAA. Working files and production assets are not included in this license unless separately agreed.
8. Credit
IDAA reserves the right to credit on all final Products. The client agrees to credit IDAA Studio as the visual author when publishing or presenting the work. IDAA will credit the client in any publication of the work on IDAA’s own channels.
9. Portfolio and publicity
IDAA will not publish client work publicly without prior written consent. IDAA may use project materials for internal review and process development regardless of publication consent.
10. Confidentiality
Both parties agree to treat as confidential any information marked as such or reasonably understood to be confidential given the context of the project. Confidential information will not be shared with any third party without prior written consent.
11. Competition exclusivity
If the client requires IDAA not to work with competing firms on the same project or competition, this must be requested in writing before the project begins. Exclusivity is subject to separate agreement and may carry an additional fee.
12. Liability
IDAA’s total liability in connection with any project is limited to the fees paid by the client for that project.
13. Force majeure
Neither party is in breach of the agreement for delays caused by circumstances beyond their reasonable control. In such cases, the timeline will be extended by the duration of the disruption.
14. Disputes
Both parties agree to resolve disputes through direct negotiation in the first instance. If no resolution is reached, disputes are subject to Romanian law and the jurisdiction of Romanian courts.
15. Surviving clauses
Sections 7 (Copyright), 8 (Credit), 9 (Publicity), 10 (Confidentiality), 11 (Exclusivity), 12 (Liability), and 14 (Disputes) survive the completion or termination of any project.
16. Non-waiver
Failure by IDAA to enforce any term at any point does not constitute a waiver of that term or any other right.
17. Assignment
The client may not transfer rights or obligations under this agreement to a third party without prior written consent from IDAA.
IDAA Studio Bucharest, Romania hello@idaa3d.com
Effective date: May 2026